Policies and Procedures Governing Financial Aid Assistance

  • The Financial Aid Office reserves the right, on behalf of the College, to review and change or cancel an award at any time because of changes in financial or academic status, change of academic program, or due to other extenuating circumstances.
  • Each recipient must remain in good standing and maintain satisfactory academic progress in his/her course of study.
  • Students awarded only Federal Work-Study funds must bring tuition, fee, and book money with them for registration, as they will not receive a paycheck until after school begins.  If your offer of financial assistance includes employment under the provision of the Federal Work-Study Program (FWS), it must be understood that the amount shown for this category is the amount you may expect to earn during the academic year as a result of work performed and the hours necessary to perform such work.
  • It is the policy of the College to disburse one-half of the award (excluding FWS and loan proceeds) at the beginning of each semester.  Each student must complete the registration process in the Business Office to ensure payment of fees.  Financial aid refunds will be delivered at a time to be publicized at the beginning of each semester.   Attendance must be electronically confirmed by faculty verifying class attendance before financial aid refunds will be made.  All financial aid received by the institution, including loans and scholarships, will be used first to pay fees owed to Dyersburg State. After all fees are paid, any remaining balance will be refunded to the student.
  • The Financial Aid Office will verify enrollment and submit certification to the TSAC  after the 14th day of class for the Tennessee Education Lottery Scholarship and Tennessee Student Association Award. Only upon receipt of funds from the State of Tennessee and review and verification of continued eligibility by the institution will the eligible amounts of these funds be disbursed to the student’s account. Signs will be posted and emails sent when those funds are available. Students should read the policies and procedures relating to all aspects of retaining the scholarship.
  • Students receiving student loans must fulfill all admissions and other loan requirements prior to loan certification. This includes completion of the loan request form, entrance counseling and signing a promissory note, if applicable. Loan funds will be disbursed to students at a time to be posted each semester. First year, first time borrowers must, by law, wait 30 days for delivery of the loan proceeds. Students with loans who have difficulty paying registration fees should contact the Financial Aid Office prior to the beginning of the semester.
  • Students must register in credit courses as regular, degree-seeking students. In order to receive financial aid, students must be fully accepted for admission to the College as regular, degree or certificate-seeking students and enrolled in an eligible program according to the regulations set forth by the United States Department of Education.
  • Special students are not eligible for financial aid.  It is the student’s responsibility to ensure that all admissions requirements are met.   
  • Any commitment of federal funds is tentative and contingent upon subsequent congressional appropriation and actual receipt of the funds by Dyersburg State Community College.
  • Financial need will be re-evaluated each year and an appropriate increase or decrease in the amount of the assistance offered will be made.  For the purpose of this re-evaluation, a new application for financial aid will be required.   Financial aid files completed by March 1 will receive priority.   The application may be submitted any time after January 1, and it is the student’s responsibility to apply by the March 1 priority date.
  • Students receiving financial aid who find it necessary to withdraw from the College or change their enrollment status must notify the Financial Aid Office BEFORE taking this action.   Any change in name, address, or student status must be reported immediately.
  • Students withdrawing from college, either officially or unofficially, will be required to repay any funds which cannot be reasonably attributed to meeting educational expenses at Dyersburg State Community College.  The amount of any repayment is based on regulations published by the Secretary of Education.
  • Dyersburg State Community College may apply any Title IV, state, or institutionally awarded aid toward the payment of tuition, fees, textbooks, or any other charges billed by the college.
  • Registration fees will be deducted from the aid awarded and the balance refunded to the student provided there is no change in enrollment status or eligibility.  If any sources of aid do not pay, it will be the student’s responsibility to pay.
  • A student may not receive aid from more than one school at a time or more than the maximum allowed for the award period.  Students failing to notify Dyersburg State Community College of attendance at other institutions during the award period who receive aid in excess of the allowable amount will be required to repay funds received for which the student was not eligible.  The student may not borrow in excess of loan limits under the Title IV programs.  It is the responsibility of the student to ensure that loan limits are not exceeded.
  • A student’s aid will be based on the hours enrolled in on the Financial Aid Census Date for each semester.  Adjustments will be made upward or downward based on the enrollment on this date.  Students who have received aid and dropped classes will be required to repay the amount received in excess of the eligible amount.
  • Students incarcerated in federal and state penal institutions are ineligible for Pell grants.